Document Control Management Consultant

Are you an experienced professional in document control and management systems? Can you set up and optimise document workflows for large-scale engineering projects?

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We are looking for a Document Control Management Consultant to establish, streamline, and enhance document control systems, ensuring compliance, efficiency, and seamless project communication.

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Tasks & responsibilities:

• Assess existing document control processes and recommend improvements to align with industry standards.
• Design and implement robust document control frameworks tailored to project requirements.
• Ensure document workflows support project timelines, accuracy, and compliance.
• Develop and maintain efficient document workflows in current systems and provide actionable solutions.
• Ensure scalability and adaptability of document control systems for future projects.
• Act as a liaison between project teams, management, and external stakeholders to align document control practices.
• Provide training and guidance to internal teams on new document management systems and procedures.
• Collaborate with IT and system administration to integrate tools and systems effectively.
• Ensure all documentation complies with the project-specific and industry standards, including ISO and other relevant frameworks.
• Conduct audits to verify document control practices meet project and regulatory requirements.
• Maintain accurate documentation records to support internal and external audits.
• Recommend and implement appropriate electronic document management systems (DMS) to enhance workflows.
• Ensure effective use of tools like SharePoint, Aconex, or equivalent systems for document tracking and access.

• Bachelor's degree in Business Administration, Information Management, or a related field.
• 10 years of experience in document control and management, with at least 3 years in a consultancy or leadership role.
• Proven track record of optimising document control systems for large-scale engineering or related construction projects.
• In-depth knowledge of document control standards, processes, and systems (ICO, EDMS, etc.).
• Proficiency in electronic document management systems (e.g., SharePoint, Aconex).
• Familiarity with offshore or energy project documentation is highly desirable.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills for collaborating with diverse teams.
• Ability to manage multiple priorities and deliver results in a fast-paced environment.
• Fluency in English is required; proficiency in Dutch is a plus!