Learning Project Specialist

Salary: €45,777 - €57,221 annually (The Netherlands)

Job Type: Full-Time, 40 hours, Fixed Term position for 12 Months

Location: IB (International Baccalaureate®) Global Centre, The Hague – The Netherlands (Required)

Hybrid working opportunity, office presence required once per week

About the IB

If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate® (IB) may have the ideal opportunity for you! The International Baccalaureate provides world-class educational services to over 5,700 schools across 160 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organisation where we empower our employees to thrive and make a difference.

About the Job

The Learning Project Specialist 12 Month Fixed-Term Contract is a newly created role to support the IB’s Digital Assessment Project.

The Digital Assessment Project is one of the IB’s key strategic transformation initiatives focused on transitioning the examinations of the Diploma Programme (DP) and Career-related Programme (CP) from paper based to digital format.

Reporting into the Professional Development Operations Manager, the Learning Project Specialist will collaborate with their immediate team to coordinate and monitor the development of our Professional Development products.

Key Responsibilities

• Initiate projects: create and manage the Professional Development Teams’ folders and forum in Microsoft Teams, in addition to populating Sharepoint Library with development templates. Provide access to project team members. Create project plan documentation, contract requests and contracts for SMEs. Coordinate kick-off meetings with project team members. Accountability for the procurement of external vendors, establish a payment cycle and liaise with finance regarding invoicing and PO numbers.
• Manage systems and communication: populate and maintain portfolio dashboard in Smartsheet to track product development for the team. Use Salesforce to monitor the portfolio budget plus track and raise payments. Use Moodle for document administration and support team members with systems issues (liaise with IT to troubleshoot).
• Oversee completion and quality: set and monitor project milestones and deadlines. Create and monitor resource tracking sheet. Monitor and respond to copyright requests. Maintain spreadsheet with products to be sent to translation, coordinate translation of Professional Development products by the multilingual and Editorial (MEP) team. Deliver editorial comments to Learning Designers.

About You

• Previous experience within a deadline-focused coordination role, ideally within a Project or similar Environment.
• Demonstrable ability to navigate a variety of applications and software to include Microsoft Teams, Sharepoint, Salesforce (or similar systems), Microsoft Excel and Microsoft Publisher.
• Excellent attention to detail and proof reading skills.
• Experienced in coordinating with external vendors and maintaining records/a log of activity.
• Experience of liaising with internal finance and procurement teams to ensure a smooth running of payment processing.
• Excellent communications skills and resourceful approach: confident in using own network and resources.

In addition to your salary, we offer an attractive range of benefits including

• 25 days annual leave with the option to buy up to 5 days additional
• Flex benefit allowance of 1.5% of salary
• Bicycle scheme
• IB Pension
• Life insurance 2x annual salary net
• Travel and work from home allowance
• Health insurance allowance
• Disability insurance
• Excellent continuous professional development

Applications are being received until 20 October 2024 at 11:59pm

We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.