Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO provides daily support to more than 1,200 NGOs operating in 17 of the world’s most insecure countries. INSO is registered in the Netherlands, with its headquarters based in The Hague, the international city of peace and justice.

Job Summary

Are you ready to embark on an exciting journey with a new and vibrant team? The INSO Grants Management Unit is forming at the Headquarters, and we are looking for three passionate and enthusiastic Grants Officers to join us at in The Hague, Netherlands.

As a member of the Grants Management Unit at INSO headquarters, the Grants Officers will work closely with the Regional Directors, Finance Controllers, MEAL Manager, and relevant staff in INSO country offices including Country Directors. Your role will involve coordinating and centralising service and project outputs, monitoring and evaluation, and facilitating seamless communications with our country offices. To keep our grant management process running smoothly, you will assist with grant reviews and submissions, organise opening and closing meetings, and maintain meticulous records. You will also be involved with internal and donor-oriented learning processes. This is a brand-new position where your contributions will make a significant impact from day one!

If you are excited about making a difference and eager to be part of a supportive and innovative team, apply now!

Major Responsibilities

Grant Management

• Supervise the portfolio of allocated countries and support country offices in the development of donor proposals, ensuring alignment with organisational goals and donor requirements.
• Review and provide feedback on donor submissions (proposals, modifications, reporting) to ensure compliance with donor regulations and INSO standards.
• Oversee the timely and accurate submission of donor reports, coordinating with country offices to gather necessary information and data.
• Contribute to regular monthly grant and BvA reviews with INSO country offices in coordination with the Regional Directors and Finance Controllers.
• Coordinate with Regional Directors, Finance Controller and the Country Office team to monitor donor deadlines and funding pipelines to ensure timely submissions.
• Ensure proper archiving of grant documents both at the HQ and country-office levels; maintain the workflows in the grant management system.
• Document, analyze and share learning for proposal development, reporting, and grant modification processes and compliance with donor rules and regulations.
• Deliver donor mapping exercises for country offices, supporting the consolidation of the fundraising strategy/assumptions for the annual plans.
• Lead due diligence assessments and support country offices with audits and other donor requests.
• Act as Champions of the Grant Management system in terms of maintaining accurate records, processing workflows and training country teams

Capacity Development

• Develop and deliver training and capacity-building initiatives for staff in country offices, enhancing their skills and knowledge in grant management and compliance.
• Mentor and support INSO country office staff on quality donor engagement.

Requirements

• Master’s degree in political science, international relations, or a relevant social sciences discipline
• Fluent in English with excellent reading, writing, and speaking skills; at least one of the roles requires fluency in French
• 3+ years’ experience in grant management
• Must have the right to live and work in the Netherlands
• Comprehensive experience with institutional donors (DG ECHO, BHA, FCDO, SDC, Sida, etc.)
• Experience in proposal development and reporting for institutional donors
• Excellent command of MS Office applications

Desirable

• Experience in capacity building (report writing, donor compliance, and proposal development
• Working experience in humanitarian organisations and countries currently covered by INSO

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection, and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

Fixed-term (renewable) full-time contract based in The Hague, Netherlands, EUR 4,500 per month, 8% vacation pay (vakantiegeld), 2.5 days annual leave per month. INSO will provide Basic Premium ONVZ health insurance. The right to live and work in the Netherlands is required for this position.

How to apply

Please send the following to jobs@hq.ngosafety.org and reference “Grants Officer” in the subject line of the email:

• Provide a cover letter in English specifying how you meet the mandatory requirements of the role.
• An up-to-date CV in English.

Please do not send any additional information. Only short-listed candidates will be contacted.