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Executive Assistant - Ice Cream EU/ANZ Marketing, Strategy & Innovation Lead & Ice Cream BNX GM & Head of DComm Global

Unilever

Unilever

Administration, Marketing & Communications
Rotterdam, Netherlands
Posted on Tuesday, July 2, 2024

ARE YOU LOOKING FOR A CHANGE OF SCENERY AS EXECUTIVE ASSISTANT?

UNILEVER IS LOOKING FOR AN EXECUTIVE ASSISTANT SUPPORTING 2 ICE CREAM VICE PRESIDENTS

Location: Weena, Rotterdam with intent to move to Amsterdam in 2025

Full time

Salary: 44-58 K gross per year depending on background and experience.

A job at Unilever means working with purpose in an inclusive and diverse culture. We think all roles can be made flexible and believe in an approach to getting work done that allows any employee to work anytime, from anywhere.

PURPOSE OF THE ROLE:

Ice Cream within Unilever is a business with nearly €8 billion in turnover. Within the portfolio, there are world-famous, innovative brands including Magnum, Wall’s, and Ben & Jerry’s.

Ice Cream in Europe and Australia and New Zealand (EU/ANZ) is a E3 billion+ Turnover business. The category has a sizeable footprint in almost every major Cluster across Europe.

Ice Cream EU/ANZ is a fast-paced, invigorating environment which requires a self-starting Executive Assistant, with attention to detail and who can anticipate the needs of the business and the leader. We are looking for someone who is confident in managing their own time flexibly and effectively, juggling the complex diaries and travel schedules by using excellent judgement and keeping EU Customer Marketing Operations and Benelux General Management updated on any issues arising.

The Ice Cream business has a global footprint and will require an Executive Assistant who interacts regularly with a very international network both internally and externally.

In return, you will have the opportunity to join a great team, where we are committed to driving joy in the day-to-day as well as supporting all employees’ developments in line with their own personal ambition.

RESPONSIBILITIES:

  • This role will support two Vice Presidents: 1- Marketing EU/ANZ and 2- Belgium/Netherlands GM and Global ECommerce.
  • Coordinate & lead Event Management: Arrange conferences, workshops, and special events for the team including venues, travel, entertainment etc.
  • Support in preparation and follow-up of their team meetings.
  • Effective communication with external contacts at a senior level and organisations that involve the Leadership Team participation.
  • Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).
  • Prepare presentations as required.
  • At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.
  • Ensure all approvals completed within time frames for expenses on all relevant systems.
  • Working knowledge of all Unilever's policies and procedures.
  • Paying invoices for relevant suppliers
  • Raise purchase orders as requested by Leadership Team through Coupa and process relevant invoices.
  • Ad-hoc jobs for Leadership Team and assist other members of the department when the need arises.
  • Organise domestic and international travel, accommodation and hire cars.

ACCOUNTABILITIES:

  • Contributes to the effectiveness and efficiency of the work done by the Leadership Team by providing a high level of assistance and support in the diversified range of activities for the senior executives.
  • Facilitates the effective operation of the work environment by:
  • relieving the senior executives of routine administrative tasks
  • screening visitors
  • maintaining records.
  • Promotes efficient senior executives time management by:
  • arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc.
  • ensuring attendance of the senior executives at meetings on schedule with adequate preparation and information.
  • Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the senior executive, taking necessary follow-up action and preparing progress reports as required.
  • Provides effective secretarial support by performing all general secretarial duties.

REQUIRED EXPERIENCES AND ATTRIBUTES:

  • This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization.
  • Critically, you must be well organized, able to prioritize tasks of high complexity and can build relationships with an international network and key stakeholders across different levels in and outside of the organization.
  • Initiative to think proactively how to support the Leads and the leadership team to be as efficient as possible in using their time.
  • Be flexible, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.
  • Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world.
  • You must be trustworthy, sensitive, and discreet when exposed to confidential information.
  • Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs.
  • Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.

WHAT IS IN IT FOR YOU?

Unilever is the place where you can be yourself and bring your purpose to life with the work that you do – creating a better business and a better world. We offer an exciting & dynamic work environment where you can make things happen. Furthermore, we offer some great reward and benefits!

  • Attractive total remuneration package; excellent company pension, bonus, share scheme.
  • Flexible cross-disciplinary career opportunities and a wealth of training opportunities & wellbeing resources whenever and wherever.
  • Plenty of company-paid holidays to further ensure your work-life balance is maintained.
  • We encourage an inclusive culture, which comes to life with interchangeable public holidays, paid paternity leave of 6 weeks and our transgender policy.
  • We are working under the Hybrid Working principles. You will be expected to
    to be in the office for 3-4 days per week (Amsterdam in 2025). For the time you work from home, we will ensure you are well equipped.
  • Informal culture and being the first one trying our new products.
  • My Fitness Plan (reduction on your Fitness Subscription).
  • Home work allowance
  • Company laptop and mobile phone
  • Green Mobility Policy.

EXCITED?

Join Unilever and our team! To apply, you must do so online. Please do not forget to upload your CV and a motivation letter. Your application will be reviewed against our requirements and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

Looking forward to meeting you!

Please note this is a Direct Search led by Unilever. Applications from agencies will not be accepted, nor will fees be paid for unsolicited CVs.

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, parenthood, pregnancy or any other basis protected by applicable law, and will not be discriminated against.

By highlighting the gender diversity at the workplace, Unilever encourages women equally men to apply. If you look for a job after a long career break or after any type of leave, do not hesitate to apply.

Please save a copy of this vacancy for personal use as it will disappear from the website after closing of the role.